Agenda

Committee members for 2015 are as follows :

* Vincent Mccarthy is confirmed as Chairman ( also Festival promotion , Surf Heritage and Lights and Electricity )

* Garth Ford confirmed as Secretary ( also Festival promotion , Surf Heritage and Natural Areas Conservation and development  )

* Francois Pretorius 

* Johrita Pretorius  

* Elaine Oosthuisen confirmed as Media spokesperson , Festival promotion and Tourism

* Chris de Vos ( Kwela Town of the Year ) 

in the NOTE' s  section of this web page 

Jeffreys Bay Residents and Ratepayers Association Agenda for AGM

To be held at the Global Leadership Academy in the Equinox Mall on the 25th February 2015 at 18hoo.

1. Registration.

 2. Welcome by Chairman.

 a) Appreciation of Petition and March organizers.

b) Confirmation of quorum.

c) Acceptance of previous minutes.

 3. Reports by Chairman

a) Annual Report . b) Financial Report

4. Challenges for the Committee for 2015

a) Manage the Petition of 100 Issues.

 b) Identify the urgent and serious Issues as Projects

5. Projects to consider

a) Networking of Residents & Ratepayers Associations in neighboring Kouga regions.

 b) Removal of Alien overgrowth, open plots etc. to improve security and reduce fire hazards .

 6. Presentation on the Participation and Responsibility of Residents.

*  Presentation by Nico Malan  Headmaster .

*  Input  from  Gerhardt Fouche’  , organiser of the March for 100 Reasons and new Committee member .

*  Talk by Bryan Dludlu on starting energy conservation and self-sufficiency  initiatives .

 7. Confirmation of the Constitution

8. Election of New Committee Members

a) Management & Support

 i) Chairman . ii) Vice Chairman . iii) Secretary . iv) Admin & Finance . v) Media . vi) Web Manager & Social Mediab) Ward representatives

b) Ward based portfolio members

i) Ward 3 . ii) Ward 8 . iii) Ward 11

c) Project Managers

i) Water & sewerage . ii) Environment . iii) Infrastructure . iv) Energy . v) Safety & Security

9. General - Last questions, recommendations and comments from the floor

10. Closure  

Next General Meeting to be announced .

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                                              Residents and Ratepayers March for 100 Reasons

Electricity

1. Poor maintenance and development of electrical infrastructure . Damage to foodstuffs and electrical appliances during long outages

2. Meter readings are not consistently monitored and not managed properly

3. Inadequate street lighting in many areas especially St Francis

4. Pre paid meter Admin Fee should not apply

5. Illegal connections not disconnected

Waste Management

6. Non removal of fallen trees and foliage

7. Dustbins not serviced in the Central business District and Beaches , not enough dustbins in other areas . Areas like Pellsrus have none .  

8. There is no Garden Refuse Dumping site in town wasting fuel in tough economic times making it difficult to eradicate alien overgrowth thus increasing risk of fires and crime

9. There is no General Refuse Dump site in town wasting fuel in tough economic times and causing people to dump anywhere thus further degrading the town

10. Pick up litter not only in tourist areas . More dustbins and refuse control in township areas

Water

11. No proper budgeting for water infrastructure maintenance.  Money still owing for P.E. water

12. Old water mains pipes need to be replaced, not just constantly repaired at huge ongoing costs

13. Excessive wastage of water from burst pipes and through bleeding from fire hydrants

14. Residents have to constantly replace geysers and elements at ongoing extra costs  because of dirty water with excessive Manganese .

15. Linen and clothes are permanently stained and ruined by brown water with Manganese . This cost should be refunded by the Municipality

16. Water unhealthy to drink because of excess Manganese . There is not enough permanent Technical staff at the water purification plant and the permanent and non permanent staff is not properly trained on using chemicals and equipment .

They are also not working on a 24 hour cycle and therefore do not manage the Plant effectively . Equipment is not maintained and utilised properly and are out of order continuously . The water purification plant are not funded properly and not monitored by management in order to ensure healthy drinking water . This can not be ignored any longer because of excess Manganese . This situation needs to treated as an emergency situation and is not negotiable any longer .

17. Technical staff at water purification plant are not properly trained or absent from duties and do not manage the plant on a 24 hour cycle  

18 . Water facilitation and management in townships is inadequate   

19. Water tests are never made public or revealed. How safe is our drinking water really ?? According to available reports , the water with Manganese can not be consumed and it can not be boiled . Children and older people need to drink water that is bought . Allot of residents can not afford to buy water daily .

Dr. Steynberg who did one of the Reports for the Department of Water Affairs said that : As soon as the water is brown it is unhealthy . 

Sewerage

20. No Plans , delay of plans for , or non implementation of water borne sewerage in many areas   

21. Sewerage spills at public toilets in Season and all of town the whole year

22. Sewerage running into public areas , sea and beach and lagoon at Kabeljouws and Main Beach

23. Poor reactive maintenance of pump stations

24. No back up generators for peak periods or load shedding effects like December

25. Sewerage in public areas must be treated as an emergency situation and must be acted on immediately

26. No properly trained permanent local staff at sewerage reticulation plant 

27 . Not enough ablution facilities on different beach areas and not properly managed.  We do not look after tourists who are on Holiday!

28. Backlog in mobile sewerage removal . Not enough trucks . Drivers must be bribed to act  

29. Proper sewerage and sanitation facilities in the townships is a major problem

And is not being addressed properly or not at all .

Finance  

30 . Traffic Department in Humansdorp has not paid R21 million plus 3 million interest per month  owing to E Natis

31. Increase of salaries are not performance based which leads to low standards and low service delivery levels

Kouga Municipality Service  and Staff

32. Why is tourism not a priority ?

33. Outsourcing should be focused on locals as a priority

34. Kouga Management does not live in the local area and therefor do not experience the problems in town first hand . 

35. Selective pick up of refuse . Also they leave a mess

36. Lack of By Law Enforcement

37. Lack of Traffic Officials at Peak Times

38. Lack of forward planning for maintenance and service delivery

39. Staff attitude is negative  . No performance management system , therefore no performance

40. Staff leave in December is not managed properly.  Emergency staff should not be able to go on leave.  Traffic personnel should be on duty every day during holiday periods

41. Employees do not keep to working hours.  No supervision and disciplinary procedures.

42. Low standards and slow reactive action are acceptable for employees.  Reason no supervision and management, no established work standards and no performance management.  Residents will not accept this. Proactive planning and action is essential.

43. Kouga employees have no work pride.  Reason can be unclear or no job specifications and job standards. Example :  Robot that was fixed in December but flashed yellow and green at the same time.

44. Role and Functions of Councilors are not clear to the community.

45. Procedures and processes for reporting of problems by residents are not acted upon .  Reference numbers in order to monitor solutions is essential.  Feedback channels should be established.

Communication

46. No Public Participation with regard to By Law enforcement

47. The KM website , www.kouga.gov.co.za  is not updated regularly enough and is outdated

48. No transparency in dealing with public matters

49. No timeous notice of meetings . Venues changed at last minute

50. No feedback on grievances and reporting on faults

51. Communication feedback by the spokesperson of the Municipality should be the truth and carefully considered. For example the KM has not apologized on the chaos in December as a result of the power failure, sewerage in public areas and appalling condition of water and the effect on the community and holidaymakers.

52.  Communication with residents should immediately be given attention and communication channels like newspapers, facebook, all established institutions etc  should be used to communicate continuously.  This lack of communication shall not be tolerated any longer

53. Proper planning for Holiday time periods should be done in advance and residents and community leaders should give input in this regard.

54. Inaccurate Statistics of Local Population or not made public 

Road Maintenance / Parking lots / Cars

55. No proper Car Guard Association . Drunk car guards . Unregistered car guards . Irritating car guards . The worst are the CBD and Beachfront , the most important areas for Tourism and Business .

56. No Heavy Duty vehicles weight management  for causeway

57. Fail to maintain dirt road to R102 while causeway is in disrepair or repair

58. Short stretches of tar roads need to be re screeded , not constantly repairing potholes that constantly reform . KM does not prioritize 

59. Dogwood danger dip stretch needs to be properly and permanently re screeded and fixed for 20 meters

60. Residential sidewalks are not maintained. Weeds growing or overgrown and impassable in unpaved areas . No proper pedestrian or/and cycling pavements . No maintenance of these

61. Beachfront parking areas are not maintained

62. Cattle and stray dogs are a menace and a danger

63. Pavement weeds are not removed , even in the main roads . This is the Municipality’s job

64. Roads in areas like St Francis are in a terrible state . The roads in Paradise Beach and Aston Bay are falling apart. These should be properly tarred and maintained in stretches , not just repair individual pot holes . Damage to Residents’ vehicles will not be tolerated any longer  

Integrated Development Plan / Budget

65. Ineffective or outdated Integrated Development Plan documentation and implementation

66. Ineffective facilitation of Integrated Development Plan  by KM staff

67. Ward Committee recommendations and proposals are not considered or acted upon

68. No effective functional committees for eg. Financial Committee

69. Public input is not recognised when compiling budget 

70. Inefficient Tourism funding , implementation and promotion

General

71. Indigenous Fauna and Flora and natural areas not protected properly or not at all

72. No Tourism Development for entire region

73. No established Disaster Management Plan in place . What happens in an Emergency ?

Water , Sewerage , Security , Epidemic and Health Disaster Emergency !

74. Lifesavers have no shade or shelter while doing their duties

75. Mismanagement or no encouragement to Re Cycle 

76. Ongoing knock on effect of poor service delivery lowers town standards

77. Political infighting is causing incongruences, apathy, mismanagement and non performance

78. Poor and ineffective Kouga Municipality management is causing social confusion , discord and disharmony . Apathy among residents and ratepayers .

79. The inadequate un enclosed sewerage pit at the new high school where the cows are drinking from the sewerage and urinating near the school  .  This is a serious Health hazard

80. Where is the transparency and accountability ? The Kouga Municipality is not transparent in the management of functions and are not held responsible for poor service delivery  

81. Each town in Kouga has its own unique and different needs and attributes . These should be developed and maintained with the town’ s specific needs in mind and with local concerns in mind and involved for proper consideration  

82. Improper utilisation of available land assets . Selling off the same to pay ill earned debts . These should be developed and utilised and not just sold off . 

83. A proper well established environmental implemented plan for Jeffreys Bay and Kouga areas that deserve conserving . We live in a unique place , let us preserve and protect it properly for future generations

84. No education on local flora and fauna for schools using our natural areas for this education  

85. Little or no practical promotion of  Local Arts and Crafts .

86. No Credit Card or Debit Card facilities to pay Kouga Municipality accounts

87. Lack of security at beaches during the day and night  

88. Improper and lagging development of informal areas . Sewerage , water , electricity , infrastructure . Creating discourse in these areas instead of developing them properly

89. Lack of proper facilities for Technical and Tertiary Education .  Especially agricultural and basic technical skills ( Technical Schools , Technicons , and University ) . To create avenues for self employment , growth and development 

90. Lack of improvement initiatives in underdeveloped areas such as community vegetable gardens , training in recycled goods , clean safe parks and social structure

91. Failure of disclosure of a Disaster Management Plan for in the event that the Thyspunt Nuclear Development go ahead , or if it does not go ahead . In either case , we should have a proper Disaster Management Plan in place . The public should be informed and prepared for this in either scenario . Where is the definition and transparency of the above ?

92. Inefficient regulation and conservation of electricity .

Inadequate planning , maintenance or proper development , … for the future

93. Failure to disclose plans for development and the future . Lack of transparency

for the future . To give us proper meaningful incentive for our future .

94. Accountability and transparency from our higher influences  ( Bishu , Port Elizabeth) . Some indication from higher leadership of the plans for our future development and success is vertially non existent .

95.  Prevention is better than cure . Preparation makes for good management .

96.  Kouga is unique and must be developed for Kouga .  Each town and region in Kouga is unique with its own needs and potential for development .  

97. Plans on how to fix and promote out beautiful Town should be made as soon as possible. Residents should be involved in this regard. How are we going to get the Tourists back who left as a result of the chaos?  They are our bread and butter

98. Procedures and processes for reporting of problems by residents are not in place at KM.  Reference numbers in order to monitor solutions is essential.  Feedback channels should be established.  Kouga employees and officials do not react on communication of residents, for example  e mails or calls .

99. Water, sewerage and Fires should be treated as emergency services.  Employees in this Departments should be specialists and well trained.  Sufficient employees should be employed for this important task.  Training of this staff should be monitored by the community. This is not the situation currently.

100. Inefficient development , use and management of KM buildings .

Many Kouga Municipality buildings , offices and meeting venues in serious disrepair and in need of maintenance for example the Old Country Club in Humansdorp and the Newton Hall .   

THE MARCH FOR 100 REASONS – FINAL ARRANGEMENTS

Programme : 6 Feb

08:00 Gates open at Bottom of Diaz st, next to the Gym
08:05-0845 :Signing of Petition.
08:45 Welcome and Briefing
09:00 March commences from Billabong Village with residents lining up towards bottom of Da Gama as well as the Road linking to Diaz towards the Beach.-650m
0930-0945 : Set up around Kouga Mun Entrance 
09:45 : Hand over of Petition to Mayor of Kouga Municipality Clr Booi Koerat
10:00 : Proceedings conclude with Interviews as required.

Admin & Logistics
1. Parking : (in priority please)
a)Time Square next to Spur, from Kitchen Windows
b) Beach front area down Diaz Rd
c)Ski Boat club area (Keep in mind you have to walk back to your car afterwards)

2. Security:
Private Security Companies will be in attendance with KB Security managing the starting area and parking as well as lining the first section, followed by ADT with SMHART Security the last section and the finish area.

3. Banners & Posters: Make sure they are Bold and Visible, short and concise. R10/print at Office 4u

4. Media: National & Local Media are being invited.

5. Dress : Residents are requested to dress in a White Top and Blue Jeans

ENQUIRIES : 
Gerhardt Fouche (082 464 3099) 
Garth Ford (078 234 9791)

Kind regards,

Gerhardt Fouche

gerhardtf@gmail.com

On behalf of  The March for 100 Reasons

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Hier is 'n omvattende kontak lys van  Kouga Munisipaliteit
Meld asseblief enige griewe wat jy het aan die KM direk sodat hulle kan probeer om dit reg te stel.
Onthou asseblief om ook probleme met die JBRA  te rapporteer en laat ons weet of die probleem opgelos is of nie , sodat ons dan kan opvolg indien nodig. Dankie .

An open letter to all Residents living along   

The Kloof Nature Reserve Areas  green belt .

This is a notice to encourage Residents living along the Kloof Nature Reserve to help improve our Local Security in and around the Kloof Areas and help conserve and protect The Kloof Nature Reserve Areas at the same time .

Residents can join the  Kloof Nature Reserve Areas  Conservation  Association or just as Friends of the Kloof Nature Reserve to ensure it is looked  after and  conserved and  managed  properly . We would also like to create  better 

co operation and communication with a network of Residents to improve  the  security of Residents who live along the Kloof Nature Reserve Areas .

This will protect our environment as well as making it safer for us to live and for the public and residents to enjoy.

We would like to help keep the Kloof  Areas vagrant and criminal free by :

Declaring  NO ENTRY  into the Kloof  Areas between 7pm and 7am .

Residents patrol / residents monitoring and surveillance   as well as ongoing maintenance to maintain and conserve the Kloof Areas and remove surrounding alien vegetation thus reducing fire hazards and improving security .

Also to have a warning and communication system for Residents along the

Kloof Areas for in the case of a Fire Emergency  and Crime Emergency  .

As well as some motion sensor camera surveillance in off the trail areas .

 New Signage at the relevant areas along the Kloof  :

“ Strictly No Entry into Kloof Nature Reserve Areas between 7pm and 7am “

“ Signage for  bird and botanical identification   “

“ Kloof  Nature  Conservancy , take only photographs , leave only photographs “  

  “ No dumping ”  ,  “No Camping “ ,   “No Fires “   etc…

Please contact me  if you are interested to become involved in the Kloof Nature Reserve Areas Committee ,  or would like to make some suggestions or have any objections or comments .  Thank you .

 This will be  in co operation  with :

Wavecrest Neighbourhood Watch

Jeffreys Bay Residents  Association

Kouga Municipality

Eastern Cape Nature Conservation

Yours faithfully

Garth Ford

Jeffreys Bay Residents and Ratepayers Association

E-mail : garthford@telkomsa.net

Cell : 0782349791

27 Pittosporum ave , Wavecrest , Jeffreys Bay

'n Ope brief aan alle Inwoners wat lanks

Die Kloof Natuurreservaat Gebiede se groen gordel woon .

Hierdie is 'n kennisgewing vir Inwoners wat lanks die Kloof Natuurreservaat woon , aan te moedig om te help om ons Plaaslike Securitiet te verbeter en om terselfde tyd die  Kloof Natuurreservaat Gebiede te help bewaar en te beskerm .

Inwoners kan aansluit by die “Kloof Natuurreservaat Gebiede Bewaarings Vereeneging “ ,  of net as “ Vriende van die Kloof  Natuurreservaat “  om te verseker dat die Kloof Gebiede  opgepas en bewaar en behoorlik bestuur word.  Ons wil ook graag ‘n beter

samewerking en kommunikasie voorbewerk  met 'n netwerk van Inwoners om die veiligheid van inwoners wat langs die Kloof Natuurreservaat gebiede woon , te verbeter.

Dit sal ons omgewing beskerm , asook om dit veiliger vir ons om te leef en vir die publiek en inwoners te geniet.

Ons wil graag help om swerwer en kriminele uit van  die Kloof gebiede te hou duur middle van :

Tekens wat verklaar  : GEEN INGANG tot die  Kloof  Gebiede tussen 19h00  - 07h00 .

Inwoners gaan patrollie / inwoners monitering en toesig asook volgehoue onderhoud te handhaaf en die Kloof Gebiede bewaar en om omliggende indringerplante te verwyder en dus die vermindering van brandgevaar en die verbetering van Inwooners se veiligheid .

Ook 'n noodgeval waarskuwing en kommunikasie stelsel vir die Inwoners wat langs die

Kloof Gebiede woon in die geval van 'n Vuur nood en Misdaad nood .

Asook beweging sensor kamera toesig in somige gebiede.

 Nuwe Tekens by die betrokke gebiede langs die Kloof  opterig :

"Streng Geen Ingang tot die  Kloof Natuurreservaat Gebiede  tussen 19h00 - 07h00 "

" Tekens vir botaniese identifikasie "

" Kloof Natuurreservaat Bewarings Gebiede , vat net fotografe , los net voet drukke "

  " Geen storting ", " Geen Kampeering" , " Geen vure " ens ...

Kontak my gerus as jy belangstel om betrokke te raak in die Kloof Natuurreservaat Gebiede Komitee ,  of  “Vriende van Die Kloof Natuureservaat Gebiede “  ,  of wil graag 'n paar voorstelle te maak of enige besware of kommentaar will lewe  . Dankie .

 Hierdie inisiatief  sal insluit  samewerking met :

Wavecrest Buurtwag

Jeffreysbaai Inwonersvereniging

Kouga Munisipaliteit

Oos-Kaap Natuurbewaring

Die uwe

Garth Ford

Jeffreysbaai Inwoners en Belastingbetalers Vereniging

E - pos: garthford@telkomsa.net

Cell : 0782349791

27 Pittosporum Laan, Wavecrest , Jeffreysbaai

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